It used to be the case that ensuring employees received a payslip on or before their pay day was the main challenge for payroll. But the ‘new normal’ means this has been significantly complicated in recent years as the traditional world of work has evolved:
Today, the notion of the workplace is increasingly flexible and employees are increasingly likely to work across multiple locations. The growth of the web and mobile technology has fuelled this shift
The multi-generational workforce is becoming more technically savvy and expects to access their personal information anytime, anywhere
The ability to operate safely and easily exchange confidential data in an environment of increasingly tighter information security regulation is a top priority for business, Payroll professionals and individual citizens alike
Delivering a traditional payslip and pay data in this new reality has seen many companies look for a better way and to reduce the huge effort and costs involved.
We have been at the forefront of cloud-based ePayslip services to tackle the problem and myePayWindow is the ‘must-have’ next generation Payroll collaboration portal.
See how myePayWindow can help you dramatically and sustainably simplify your payroll processing and bring huge benefits to both the payroll team, and to employees alike.
myePayWindow for the payroll team
As a Payroll Professional user in a bureau processing pay for many companies or as an end-user client, myePayWindow is the Payroll collaboration portal that allows you to:
Securely deliver payslips, P60s (and P11Ds), auto-enrolment letters and documents to employers and their employees over the web as an integral part of the payroll cycle and direct from your Payroll software
Offer a first-class fully featured self-service payroll service with options to theme the service and payslips to your corporate colours and logos
Slash payslip costs by up to two thirds and help meet company sustainability objectives
Securely exchange encrypted payroll reports and other payroll documentation with key stakeholders (pdf, excel, etc) including employee auto-enrolment notices
Communicate and automatically notify individual employees and employers optionally by email when payslips, auto enrolment letters and other documentation are waiting for review
Provide a multi-channel service with a mix of ePayslips & traditional payslips for various clients and employees as required
Optimise team resources by choosing the publishing date for payslips in advance, allowing you to prioritise and plan ahead
Reduce the dependency on the payroll team for payslip requests as clients can self-serve whenever they choose and also self-manage forgotten passwords and usernames
See below what myePayWindow means for employees...
myePayWindow for employees
As an employee myePayWindow offers:
Secure access to a single source of your payroll information 24/7, 365 days a year
Simplicity and ease of use
Access to personal information on the device of your choosing be it computer, tablet or smartphone
Access to historical payslips even for prior tax years without the need to revert to the payroll department
Access/print your work-place pension auto enrolment letters
Print payslips, eP60s, P11Ds whenever needed
Safety in the knowledge that your personal information is held securely and your account is deleted and data removed automatically when you leave your Employer’s employment
Security has been the prime consideration in the design of the myePayWIndow service and as you would expect it incorporates features to ensure compliance with EU-GDPR and those normally associated with on-line banking services:
Advanced security with 2-Factor authentication and strong password requirements
Dedicated UK only based hosting
Hosting certifications include ISO27001, AICPA-SOC and PCI-DSS
ePayslip data and documents are transmitted securely via SSL from Payroll Professional
Data is held securely in a SQL database encrypted using Transparent Data Encryption with Advanced Encryption Standard AES_128
Documents are encrypted during transit and encrypted at rest
As a data delivery service, automatic data deletion routines ensure that documents are not held longer than necessary, for payroll reports this is no longer than 3 – months from the date of upload and 12 months for employee auto-enrolment letters
Weekly PCI accredited vulnerability testing is carried out with annual penetration testing by one of the UK's leading web application testing organisations. Data security is our top priority.
For further details see our myePayWindow & ePayslip's service document.